How do I apply for a Community Affair show?
There are two ways to apply to a Community Affair show:
1) When applying online, download the application from the Community Affair website (www.communityaffair.com) and follow the directions for fees, photographs and information, and mail it to Community Affair. All applications must be mailed to Community Affair 12984 Tamiami Trail S. #401, North Port, Florida 34287. No faxes are accepted.
2) You may apply online through Zapplication (www.zapplication.org).
What are the fees for a Community Affair show?
The booth fee for each Community Affair show is $200. In addition, there is a one-time nonrefundable $25 registration fee for each exhibitor. That one-time fee is good for the entire season. For those who apply through Zapplication, specific fees listed on their site will apply.
I exhibited with Community Affair last year. Do I have to pay the $25 registration fee again?
Yes. The nonrefundable fee must be paid once each season by every exhibitor.
I exhibited with Community Affair last year. Do I have to send photos of my work and booth again?
Yes. Photos must match your inventory and your booth. Discrepancies between photographs and work exhibited at a show can result in being asked to leave a show without a refund.
Can I pay a deposit for a show?
Yes. A space in a show can be reserved with a nonrefundable $75 deposit. That deposit will be subtracted from the exhibitor’s show fee. For example, a $75 deposit would leave a remaining booth fee of $125. The remaining $125 must be paid within 30 days of the show or there will be an additional $10 fee added to the booth price. (The $25 registration fee is a separate cost and must be included with the deposit.)
Why must I submit credit card information with my application?
Credit card information must be submitted along with an application in order to reserve show space. If the exhibitor does not call to cancel (by calling 1-508-737-0998) within 24 hours, or by 7 p.m. Monday night prior to the show your card will be billed $75.
What is the address of Community Affair?
12984 Tamiami Trail S. #401, North Port, FL 34287
What is the e-mail address of Community Affair?
The e-mail address is: info@communityaffair.com.
What is the phone number of Community Affair?
508-737-0998
How does Community Affair advertise its shows?
Community Affair uses a variety of media for its advertising, including industry magazines, numerous national, regional and local Internet sites, Chambers of Commerce, local newspapers, radio, posters, post cards, banners and signs. During the 2011-2012, an additional $5,000 of advertising is being spent each week by Warm Mineral Springs during the season, with all advertising including mentions of the Community Affair shows.
How many exhibitors attend Community Affair shows?
The shows average between 60 and 75 exhibitors per show.
How many people attend Community Affair shows?
Since the 2009-2010 season, the average attendance at Community Affair shows has been about 6,000 people over two days.
Where are Community Affair’s shows held?
All shows during the 2011-2012 season will be held at Warm Mineral Springs Resort, 12200 San Servando Ave., Warm Mineral Springs, FL 34287.
How long has Community Affair been in business?
Community Affair is entering its 18th season. It is the third year under the management of Layne Morgan and Steve Levin.
Are Community Affair shows juried?
Yes.
What size are the booth spaces at Community Affair shows?
All exhibitor booths must be 10-feet-by-10-feet, although at some shows we are able to provide a 12-foot-by-12-foot space. White is the preferred color. Double booths are accepted with advance notice. Double booths cost $400 per show. There are no exceptions.
Does Community Affair offer prize money at its shows?
No. However, a “Best of Show” ribbon is awarded with an invitation to be our guest at an upcoming show during the same season.
Does Community Affair allow buy/sell exhibitors?
No and yes. A small number of buy/sell exhibitors were allowed to participate in the 2009-2010 season since they had been long-time exhibitors with the company’s previous owner, dating back 15 years. A few members of that group returned for the 2010-2011 Community Affair season. Their number will not increase. Neither will their booths be placed among the booths of artists and craftspeople; they will be separate.No new buy/sell exhibitors will be allowed for the 2011-2012 season. The goal of Community Affair is to have only original art and we will continue working toward that goal.
I want a corner booth. How do I get that?
You may request a corner for an extra $35. Corners are decided at show owners’ discretion.
What happens if I have a personal emergency or am unable to attend a show I paid for?
While we understand that emergencies occur, we are unable to provide any refunds under any circumstances.
If it rains during a show, can I get a refund?
No. There are no refunds.
What if it looks like rain? Can I break down my booth early?
No early break down is allowed. Any exhibitor who breaks down early will not be allowed to return to any at Community Affair shows. If extreme weather threatens, ONLY Community Affair’s owners can authorize the early break down of booths.
Can I stay overnight at the shows in my camper?
Yes. This season we provide free overnight accommodations on-site.
Are pets allowed?
Absolutely NO pets are allowed on-site. Only service dogs with proper registration are allowed, but not inside the Springs resort. Exhibitors bringing unauthorized pets will be asked to leave and will forfeit booth fees.
I have a physical disability that makes it difficult to get to my booth. What can I do?
Mention your specific needs in the appropriate place on your show application and we will do our best to accommodate you.
I want to pay for the show by check. Can I?
Community Affair welcomes personal checks if they are postmarked at least one month in advance of the designated show. No checks will be accepted within 30 days of a show. There are no exceptions. If your check bounces, you will be charged a $50 fee and not be allowed to pay by check again.
Can I pay by credit or debit card?
Yes. To do this, please call Layne Morgan directly to give her your credit card number. This is preferred over PayPal.
I am a food vendor. How do I apply for a Community Affair show?
The first step is to go to the Community Affair web site (www.communityaffair.com) and download an application. If you sell package foods that you make and offer samples, you must provide an insurance rider listing Community Affair LLC, Layne Morgan, Steve Levin and Warm Mineral Springs Resort as additionally insured for $1 million.
If you enter as a food vendor you must write to info@communityaffair.com and request permission to apply.
Community Affair has reserved the right to restrict food vendors during the 2011-2012 season. If you are allowed to exhibit, you must submit an application, following all directions to provide an insurance rider listing Community Affair LLC, Layne Morgan, Steve Levin and Warm Mineral Springs Resort as additionally insured for $1 million.
In addition you must pay booth and registration fees as well as including photographs and a menu, and mail it to Community Affair, 12984 Tamiami Trail S. # 401, North Port, FL 34287.
Only quiet generators are allowed at our shows.
How will I know if I’m accepted into a Community Affair show?
You will receive a mailed acceptance form, usually within three weeks.
What if I am not accepted into a Community Affair show?
You will be notified, by mail, within two weeks. Your booth fee will be returned. Your $25 registration fee is nonrefundable.
I am a music vendor. Am I allowed in a Community Affair show?
Yes. If you are accepted to our show, you must be aware that either playing your instrument or the volume of your sound system must NOT exceed what can be heard at the booth next to you. If you can not agree to this rule, please do not apply. Please know that the Spring plays music over the loud speaker throughout the day. No public address or microphone systems are allowed
I may not know until the day of the show if I can attend. Can I come anyway?
Yes. But the fee will be $220 paid in cash or credit card. In addition, if it is your first show of the season, there is a one-time $25 registration fee.
Is there a late fee for coming the day of the show?
There is no late fee. However, you are not eligible for the regular show fee of $200. The show fee for signing up the same day of the show is $220.
Is there overnight management at Community Affair shows?
There is 24-hour overnight security and the grounds are fenced and locked at each Community Affair show.
Is parking free for exhibitors at Community Affair shows?
Yes. While it is not reserved, we provide free parking for all our exhibitors.
